No. 13/2007-08/NR/ PRS-133/ Date – 06/07/2007
To,
Sub. : Quotation for following.
Dear sir,
Sealed quotation/ tender in
two-bid system are invited from bonafide Indian agents
of foreign suppliers and indigenous manufacturers or their authorized dealers
for the supply, installation, commissioning and satisfactory working
demonstration and training of the following. The Sealed envelope should be
dropped in STORES
QUOTATION BOX
located in the corridor of Administration Section of ARI.
|
Sr. No. |
Description |
Qty. |
EMD (Rs) |
|
|
Semi Micro Top Pan Electronic Analytical
Balance |
|
|
|
1. |
Specification: Semi Micro Top Pen Electronic Analytical
Balance Weighting Capacity: 80/220g Readability: 0.01/0.1mg Repeatability: 0.05/0.1mg Built-in motorized calibration with dynamic
temperature compensation LCD display, Power supply 230V All glass completely removable draft shield (convenient for proper cleaning) RS232 C Data interface port for connecting to a PC or Printer Provision for weighting below the balance |
1No. |
4500/- |
A.
Last date for submission of Quotation /
Tender: 30/07/2007 upto 5.00 P.M.
B.
Technical Bid only will be opened on
31/07/2007 at 11.30 A.M. in Committee Room of ARI
C.
Detailed terms & Conditions enclosed.
Yours Faithfully,
Director
To be enclosed
with Technical Bid in original
Agharkar Research
Institute,
(An autonomous
1.
Tenders
must be submitted in the enclosed prescribed form only. All tenderer
must pay the prescribed Earnest Money i.e. bid security, separately for each
equipment by D.D. only, drawn in favour of the
Director, Agharkar Research Institute, payable at Pune only from State Bank of India or any other
Nationalized Bank along with the tender.
Tenders for each item should be submitted separately. Tenders received
without the earnest money will not be considered. Tenders containing more than one equipment in the same envelope will be
rejected.
2.
Successful
tenderer should pay a Performance Security Deposit
equivalent to 10% of the total value of the P.O. value in the form of bank
guarantee as per ARI format. The performance security should remain valid for a
period of sixty days beyond /after the date of completion of all contractual
obligations including warranty period. Earnest Money will be refunded to the
successful bidder on receipt of performance security and installation,
commissioning & satisfactory documentation and acceptance of the
equipment/goods supplied by the user /scientist/HOD as per the terms of our
purchase order. The Bid security (EMD) of the unsuccessful bidder will be
returned together with unopened commercial bid to them within one week of
opening of commercial bids of qualified bidders. No interest is payable on EMD.
3.
Failure
to provide bank guarantee by the successful bidder before the prescribed date,
which will be mentioned in our purchase order, would be deemed as
non-acceptance of the offer made by the Institute and it will be cancelled
automatically without any further correspondence. In such cases, the earnest
money shall be forfeited.
4.
Tenders
addressed to Director, ARI, Pune 411 004, are to be
submitted in double cover, in two-bid system. One envelope will contain the
technical specifications along with the demand draft of earnest money and the
other envelope should contain the commercial bid in sealed envelope. The
technical bid may cover only the technical specifications of the equipment as
per our enquiry along with technical leaflets, brochures, catalogues etc. in
support of the bid, and the rest of the points should be covered in the
commercial bid. The technical bid and commercial bid shall be put in another
envelope, and properly sealed/pasted (Stapling will not be accepted). The outer
envelope should be super scribed with Tender No., Name of the equipment and due
date.
5.
Fax/e-mail/Telegraphic
tenders will not be accepted.
6.
Price
for only one model should be quoted. If more than one price/model is quoted,
the institute reserve the right to choose the model which best fits the
specification for comparison of prices of the vendors.
7.
Rates
quoted in the tender should be inclusive of all taxes, and delivery to ARI
stores, and should be valid for 90 days from the date of opening of the
Technical bid. Breakdown details of excise duty, custom duty, octroi in percentages should be
shown in the commercial bid.
8.
Articles
should be promptly delivered to us on receipt of the firm order within the
prescribed delivery period. Delivery of the equipment must be made according
the quantities ordered by the Institute.
9.
The
date of delivery should be strictly adhered to; otherwise the supply order is
liable to be cancelled.
Page 1 of 6
Agharkar Research
Institute,
(An autonomous
10. As time is the essence of this
order, the date of delivery should be strictly adhered to, otherwise The
Director ARI reserves the right to not to accept the delivery in part or full
and to claim / recover liquidated damages at 0.5% per week for delayed supplies
beyond scheduled date of delivery, subject to the maximum of 10% of the total
value of the stores ordered.
11. Further information, if any,
required by the Institute after opening the tender should be furnished by the tenderer immediately on receipt of our letter, in a sealed
envelope.
12. Supply means “Supply, Installation,
Commissioning and satisfactory working/ demonstration of the article and
training”.
13. If the supply of articles either in
promptness or in quality is not satisfactory, the earnest money and security
deposit paid by the tenderer will be forfeited in
full at the discretion of the Director, ARI. The articles, which the tenderer failed to supply, may be purchased from open
market at the tenderer’s risk and cost.
14. PAYMENT:
Payment for imported items will be made by way of an irrevocable Letter of
Credit/Sight Draft established in favour of the
supplier through State Bank of India, Deccan Gymkhana
branch, Pune 411 004, India for the order value,
excluding the Agency commission due to the Indian agents, on receipt of order
confirmation. The letter of credit will be established for 100% of order value.
15. The letter
of credit will be valid for three months. Any amendments and consequent charges
should be borne by the supplier. The Letter of Credit will be allowed for 21
days between shipment and the negotiation dates for airfreight shipment. 90 %
of payment will be made through L/C or Sight draft on negotiation at sight and
balance 10% shall be released after commissioning, installation and
satisfactory working report from the concerned scientist and receipt of Bank
Guarantee for 10% of order value towards performance security to be valid for a
period of sixty days beyond the date of completion of all contractual
obligations of the supplier including warranty obligations.
16. Payment for Indigenous goods shall
be made within 30 days from the date of installation and subject to
satisfactory working report from the concern authority & receipt of Bank
Guarantee towards performance security.
17. All taxes, duties and levies of any
kind payable up to the stage of putting the material in FOB/FOR position shall
be borne by the supplier.
18. All bank charges in connection with
letter of credit/Sight Draft outside
19. Letter of credit will not be allowed
for partial shipment, however, transshipment can be allowed.
20. INSTALLATION: Bidder
shall be responsible for installation/demonstration wherever applicable and for
after sales service during the warranty and thereafter. The installation shall
be completed within a week from the date of intimation regarding the arrival of
the equipment in the Institute. A Penalty equivalent to 1% of the value of the
goods will be levied for every week's delay in installation. No sub-contracting
will be allowed for installation/commissioning or maintaining system/
equipment/ instrument during or after warranty period.
21. Installation demonstration has to be
arranged by the supplier free of cost at ARI Pune 411
004.
Page 2 of 6
Agharkar Research
Institute,
(An autonomous
2.
The
equipment is to be guaranteed for trouble free performance for a minimum period
of one year after installation. The defects, if any, during the guarantee
period are to be rectified free of charge by arranging free replacement
wherever necessary. Any charges and or governmental levies on account of the
replacement are to be borne by the supplier/agent.
3.
DGS&D
Registration certificate and PAN No. to be provided along with the technical
bid.
4.
Good
should not be dispatched until the vender receives a firm order.
5.
Please
indicate page No. on your quotation. e.g. If the
quotation is containing 25 pages please indicate as 1/25,2/25/3/25………. 25/25.
6.
The
tenderer’s conditions printed on the tender or
otherwise sent along with the tender shall not be binding on ARI.
7.
Force
Majerue Clause : -
If any time during the currency of the contract, the performance in
whole or in part by either party of any obligation under this contract shall be
prevented or delayed by reasons of any war, hostility, acts of the public
enemy, civil commotion, sabotage, fire, floods, explosions, epidemics
quarantine, restrictions, strikes, lockouts, or acts of God (hereinafter
referred as events ) then provided notice of the happening of any such event is
given by either party to other within 40 hours from the date of occurrence
thereof, neither party shall, by reasons
of such event, be entitle to terminate the contract nor shall either
party have claim for damages against the other in respect of such
non-performance or delay in performance/ supply of goods.
8.
Decision
of Director, ARI is final on the points included or not covered above.
9.
Any
dispute related to this tender will be strictly subject to
10. Tenderer’s are requested to submit separate
bid(s) (Technical & Commercial) for individual Tender No.
11. The Director, ARI, reserves the
right to accept or reject the lowest or any or all tender/s or to split the
order in the interest of the Institute.
I/We am/are agreeable to abide by
all the terms and conditions mentioned above
Name & address of the firm
Signature of the tenderer
With rubber-stamp
Phone No.
Fax No.
E-mail:
Place:
Date:
Page 3 of
6
Agharkar Research
Institute,
(An autonomous
The offer
should include the following information and also should be accompanied by the
relevant technical literature
1.
FOB
value including inland freight, packing and forwarding charges
2.
CIF
Mumbai values both by airfreight and sea freight. Air freight and insurance to
be indicated separately
3.
Approx.
gross weight and net weight in Kgs. of consignment,
including No. of packages with dimensions in cms.
4.
Delivery
period
5.
Terms
and period of warranty
6.
Country
of origin and port of shipment
7.
Banker's
name, full address, cable address, telephone and fax number, swiftcode and e-mail address along with Proforma
invoice.
8.
Details
of services that will be rendered by you as well as after sale services are to
be made clear in the tender
9.
Indian
Agency commission (which will be paid in Indian Rupees), if any.
10.
The
price should be quoted in respective country currency
11.
The
description of merchandise should read as "Name of the equipment"
12.
Validity
of Proforma invoice/quotation/tender should be 90
days from the date of opening of Technical bid.
13.
Please
confirm that Service Manual/Instruction manual of the equipment and price list
of spares will be provided with the supply of the goods FREE OF COST.
14.
The
supply of spare parts are guaranteed for at least for a period of 10 years
after the supply of the equipment
15.
A
copy of the latest DGS&D,
16.
The
tenderer is required to furnish the Permanent Account
Number (PAN) allotted by the Income Tax Department.
17.
The
import license is covered under OGL policy 2002-2007
18.
B.T.N.
No. as per Current Indian Custom Tariff in case of direct Import offer.
19.
CST
and BST No. in case of indigenous suppliers.
20.
Valid
authorization letter from your Principals covering name and address of the firm
responsible for sale, maintenance, after sales service etc.
21.
In
case of Foreign quote, For direct import, the basic price should be indicated
excluding custom duty as ARI is exempted from payment of Custom Duty vide Govt.
Notification No. 51/96 except advaloerm Custom Duty,
educational cess etc. as applicable. (9.304% custom
duty is payable)
22.
In
case of indigenous items the offer should contain the basic price and percent
excise duty separately, since ARI is exempted from payment of Excise Duty.
Page 4 of 6
Agharkar Research
Institute,
(An autonomous
23.
Actual
Sales Tax / VAT percentage, if any, should also be specified, since ARI enjoy
certain concessions
24.
ARI
is exempted from payment of octroi duty. Necessary octroi Exemption certificate will be issued on demand for
out station suppliers.
25.
List
of latest users of the quoted equipment preferably Govt. funded research
laboratories, their addresses, telephone/fax numbers, date of supply, model
etc.
26.
Details
of essential spares, maintenance kit
27.
Details
of pre-installation requirements (like A/C, dust-free environment, electrical
supply, UPS requirements, floor space, head room, foundation needed etc.
28.
Details
of AMC charges after expiry of warranty and effective for another 3 years shall
be stated separately in the commercial bid.
------------------
___________________________________________________________________________
Above all
clauses have been read and complied in commercial bid.
Signature of the tenderer
With rubber-stamp
Place:
Date:
Page 5 of 6
To be typed on suppliers letterhead
1)
Name,
address, Tel. & Fax No. of supplier :
2)
Name
of Contact Person :
3)
Name,
address, Tel. & Fax No. of Supplier for sending Purchase Order, Payment,
etc.
( if different from Sr. No. 1) :
|
Sr. No. |
Description |
Qty. |
Rate |
Amount |
|
A |
Name of
product : Model No.
: Make : (For technical information please
attach separate sheet if required.) |
|
|
|
|
B |
Basic
Price |
|
|
|
|
C |
Less :
Discount if any |
|
|
|
|
D |
Discounted
Price: |
|
|
|
|
E |
Add.: Excise duty if applicable (we are exempted
from payment of excise duty vide Govt. Notification No. 10/97) |
|
|
|
|
F |
Add.:
Packing charges if applicable |
|
|
|
|
G |
Total
Price: (D + E+F) |
|
|
|
|
H |
Add.:
@VAT/CST as applicable |
|
|
|
|
I |
Add.:
Freight charges if applicable |
|
|
|
|
J |
Add.:
Insurance charges if applicable |
|
|
|
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K |
Add.:
Installation charges if applicable |
|
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|
L |
Add.:
Service Tax if applicable |
|
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M |
Any other
charges (with details) |
|
|
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|
N |
Octroi charges: Nil, against Octroi Exemption Certificate |
|
|
|
|
O |
Total
Amount (G to N) |
|
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P |
Delivery
period |
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