MACS-AGHARKAR
RESEARCH INSTITUTE
(An Autonomous
G.G.AGARKAR
ROAD, PUNE -
411004
TENDER FOR SECURITY CONTRACT
Sealed Tenders are invited from reputed and registered Security Contractors for guarding the Institute premises round the clock with the help of a total strength of one Supervisor and seven Guards (preferably Ex-servicemen). Interested contractors, who fulfill all legal requirements to provide security staff may collect the blank tender form on payment of a non-refundable tender fee of Rs.100/- in cash counter of Accounts and submit their bids (technical and commercial bids separately in sealed envelopes) by 06.07.2009 (1730 hrs).
17.06.2009 DIRECTOR. ARI
N.B.
Technical bids will be opened at 11.30
a.m. on 07/07/2009 at the institute in the presence of security
agencies/contractors, who may like to be present.
(See next page)
AGHARKAR RESEARCH INSTITUTE
TENDER FORM FOR SECURITY CONTRACT
1. Name of the
Security Agency :
2. Complete Postal
Address with contact Nos. :
3. Are you registered with
various authorities
(viz.
and
also for ESI, PF, Shop Act, Professional
Tax,
PAN No. etc.
fulfilling all legal
requirements for
supply
of Security staff
: Yes/No.
(score out what is not applicable)
{If answer to sl.3 is yes, please specify the details
of authorities supported by copies of all relevant
certificates/documents
showing registration nos.etc.
(Attach separate sheet, if required). Also please
provide all other
technical details in support of
your eligibility
for the contract. Please note that
in absence of copies of relevant documents, your
tender may be
rejected technically and in that case,
your commercial
bid will not be considered}
4. Name the reputed
establishments/organizations
to whom you have
been supplying Security Staff
and since when ? (attach separate sheet if
required giving
names of contact persons and
their contact
numbers)
5. Do you accept the attached terms and
conditions of the contract : Yes/No
If yes, please return the same duly accepted and
signed with seal.
6. Have you paid the
cost of blank tender form of Rs.100/-
(non-refundable) ? If so, attach a copy of the cash receipt
7.Submit
a Demand Draft of
Rs.5,000/- along with the technical
Bid drawn in
favour
of “Director, Agharkar Research Institute” from a Nationalized Bank
being the amount
of
Earnest Money Deposit (EMD), which
will be refundable
to unsuccessful bidders
(with conditions
as may be stipulated by the Institute). In case the amount of EMD is not
paid along with
the technical bid, the tender is likely to be rejected, which may be noted.
DD
No__________________Dated_______________for Rs.5,000/- on
_________________________(Bank)
____________________________(Branch)
Dated:
Authorized signatory
Pune (with seal)
N.B. :Commercial
bid should be submitted in a
separate sealed cover, which will be
opened only of those who
technically qualify. All other documents may be
submitted
along with the Technical Bid. The Institute reserves its rights to cancel
or reject
any or all tenders without assigning
AGHARKAR
RESEARCH INSTITUTE
TERMS AND C
1.
Security should be arranged with one
Supervisor, six Guards and one reliever. Names and addresses of these personnel
should be submitted to the Institute well in advance.
2.
All statutory aspects and welfare
measures in this connection, such as Minimum Wages, PF, ESI etc. should be fulfilled
by the Security Contractor. The Contractor will be the principal employer of
the Security Staff provided in the premises of ARI.
3.
Qualification for Security Supervisor
should be of H.S.C. and a retired J.C.O. and for Security Guards, they should be
minimum of S.S.C. passed &
Ex-servicemen.
4.
Security Supervisor should be in the
age group of 30-50 years while the Security Guards should be within the age group of 20 to 40
years. Uniform must be worn by the Security Staff while on duty. The staff must
be neatly dressed and smartly turned out at all times.
5.
Both, the Security Supervisor and the
Security Guards, should be able to write, read and speak English, Hindi &
Marathi languages.
6.
They should be familiar with normal duties of watch and ward,
vigilance, security scrutiny/search, fire fighting, liaison with Police,
telephone operation etc.
7.
They should be healthy and pleasant in
appearance and conduct.
8.
Complete required strength should be posted always, failing which penalty of double the absentee charges will
be imposed. No overtime duty by the Security Guard is permissible.
9.
Security Supervisor has to be present
in the Campus on all working days and other days of importance from 0845 hrs to
1745 hrs or on as required basis (Except on the day of weekly off).
10. A
Security Deposit equal to 10% of the annual amount should be deposited with the
Institute prior to the commencement of the contract.
11. Attendance
Register should be maintained for the Security Staff. Other registers which are
required to be shown to the Government Inspectors (Minimum Wages etc.) may be
maintained and shown to the authority concerned.
Contd….2/-
-:
2 :-
12. Supervisor/Officer-in-Charge/responsible
person must be accessible throughout 24 hours in case of emergency.
13. The
Security Staff will operate water pumps as per schedule. Timings are to be
observed keenly so that no overflowing of water takes place. They will also control
the switching on and off of lights at given timings. They will have also to
carry out other administrative duties on as required basis.
14. They
will issue and receive the keys of various Groups/Departments with proper
entries in the Key Register maintained at the gate.
15. They
will attend telephone calls during and after working hours and on holidays and
record the messages, if any, in the register provided for the purpose. No
outsiders will be allowed to use the telephone facility available in the
Campus.
16. The
following registers are to be maintained at the Main gate :-
a) Visitors'
Register and Visitors' Passes.
b)
c) Vehicles
In/Out Register.
d) Register
for staff for going out/coming in during office hours.
e) Key
register.
f) Register
of telephone messages.
g) Event
Register (for any unusual events/incidents/ accidents).
h) Visiting
reports of Agency.
i)
Late Attendance Register
17. Routine
and surprise day and night checking is to be done by your Supervisory staff and
submit reports to this effect to the Administrative Officer.
18. The
Contractor has to
provide extra guards and supervisory staff whenever required during industrial
disturbances or other commitments.
19. At
special occasions lady searchers/guards may have to be provided.
20. Security
equipments like lathis, torches, gum boots, rain coats etc. are
required to be given by the Contractor.
21. This
Contract is for a period of one year from_____________. During this period, the Contract may be
terminated at any time without giving any reason by one month's notice by either side without giving any reasons at
anytime.
22. The
security staff will operate the generator whenever the main supply fails.
Accepted