No.
13/2006-07/NR/PRS-430/PRS-559/
BY SPEED POST Date
– 13/12/2006
To,
Sub. : Quotation for
following
Dear sir,
Sealed
quotation/ tender in Single-bid system are invited from bonfide Indian agents
of foreign suppliers and indigenous manufacturers or their authorized dealers
for the supply, installation, commissioning and satisfactory working
demonstration and training of the following. The Sealed envelope should be
dropped in STORES QUOTATION BOX located in the corridor of Administration
Section of ARI.
|
Sr. No. |
Description |
Qty. |
E.M.D. (for Sr.No.1,2) |
|
1. |
Digital Multifunctional Copier machine with Duplex
copying and printing, scanner.
Trolly suitable for operation on single phase AC 230 +/- 10% volt, 50
Hz. Detail specifications as per
enclosure. - To be procured against Buy-back of Modi Xerox
machine – model 5216 – which was purchased on 30/03/1996 at a
cost of Rs.1,15,530/-. The total
output of the machine, as per our record, is 3,86,182 copies. The buy-back price of the machine
should be given in enclosed format, in a separate sealed cover alongwith the
main bid, which will also be opened simultaneously. |
1 No. |
Rs.12,500/- |
|
2. |
Digital Photo Copier machine. Detail specifications as per enclosure. - To be procured against Buy-back of Canon Copier
– Model NP2120; Sr.No.PAC 10102; Date of purchase – 06/07/1998; Total
output of the Machine as per our record is 192962 copies. , at a cost of Rs.1,24,338/-. The buy-back price of the machine
should be given in enclosed format, in a separate sealed cover alongwith the
main bid, which will also be opened simultaneously. |
1 No. |
|
A. Last date for submission of Quotation / Tender : 05/01/2007
upto 10.00 a.m.
B. Bids will be opened on 05/01/2007 at 11.30 a.m. in
Committee Room of ARI
C. Detailed terms & Conditions enclosed.
Yours faithfully,
(P.V.Gosavi)
Section Officer (Stores)
For Director
Agharkar Research Institute,
(An autonomous
1. Tender must be submitted in the enclosed prescribed
form only. All tenderers must pay the prescribed Earnest Money separately by
D.D. only, drawn in favour of the Director, Agharkar Research Institute,
payable at Pune only from State Bank of
2. Successful tenderer should pay a Performance Security
Deposit equivalent to 10% of the total value of the contract/P.O. value in the
form of bank guarantee as per ARI format. The performance security should
remain valid for a period of sixty days beyond the date of completion of all
contractual obligations including warranty obligations i.e. warranty period plus
sixty days. Earnest money will be refunded to the successful bidder on receipt
of performance security and installation, commissioning & satisfactory
documentation and acceptance of the equipment/goods supplied by the
user/scientist/HOD as per the terms of our purchase order. The Bid security (EMD) of the
unsuccessful bidder will be returned to them within 30 days from the date of
placement of supply order/contract
No interest is payable on EMD.
3. Failure to provide bank guarantee by the successful
bidder before the prescribed date, which will be mentioned in our purchase
order, would be deemed as non-acceptance of the offer made by the Institute and
it will be cancelled automatically without any further correspondence. In such
cases, the earnest money shall be forfeited.
4. Tenders addressed to Director, ARI, Pune 411 004, are
to be submitted in sealed cover, along with the demand draft of earnest money.
The Bid may cover only the technical specifications of the equipment as per our
enquiry along with technical leaflets, brochures, catalogues etc. in support of
the bid (Stapling will not be accepted). The outer envelope should be
superscribed with Tender No., Name of the commodity and due date.
5. Fax/e-mail/Telegraphic tenders will not be accepted.
6. Only one rate/price should be quoted for each item of
standard and superior quality. If
more than one price/model is quoted, the Institute reserves the right to choose
only one model which best fits the specifications.
7. Rates quoted in the tender should be inclusive of all
taxes, and delivery to ARI stores, and should be valid for 90 days. Breakdown
details of excise duty,
custom duty, and octroi in percentages should be shown in the bid.
8. Articles should be promptly delivered to us on receipt
of the firm order within the prescribed delivery period. Delivery of the goods
must be made according the quantities ordered by the Institute.
9. Further information, if any, required by the Institute
after opening the tender should be furnished by the tenderer immediately on receipt
of our letter, in a sealed envelope.
10. Supply means “Supply, Installation,
Commissioning and satisfactory working/demonstration of the article and
training”.
11. If the supply of articles either in promptness or in
quality is not satisfactory the earnest money and performance security deposit
paid by the tenderer will be forfeited in full. At the discretion of the
Director, ARI, the articles, which the tenderer failed to supply, may be
purchased from open market at the tenderer’s risk and cost.
12. PAYMENT: Payment for imported items will be made by way of an
irrevocable Letter of Credit/Sight Draft established in favour of the supplier
through State Bank of India, Deccan Gymkhana branch, Pune 411 004, India for
the order value, excluding the Agency commission due to the Indian agents, on
receipt of order confirmation. The
Letter of Credit will be established for 100% of order value.
Page1 of 7
Agharkar Research Institute,
(An autonomous
13. The letter of credit will be
valid for three months. Any amendments and consequent charges should be borne
by the supplier. The Letter of Credit will be allowed for 21 days between
shipment and the negotiation dates for airfreight shipment. 90 % of payment
will be made through L/C or Sight Draft on negotiation at sight and balance 10%
shall be released after commissioning, installation and satisfactory working
report from the concerned scientist and receipt of Bank Guarantee for 10% of
order value towards performance security.
14. Payment for Indigenious goods shall be made within 30 days from
the date of installation and
satisfactory working report from concern authority & receipt of Bank
Guarantee towards performance security.
15. All taxes, duties and levies of any kind payable up to
the stage of putting the material in FOB/FOR ARI, Pune position shall be borne by the supplier.
16. All bank charges in connection with letter of
credit/Sight Draft outside
17. Letter of credit will not be allowed for partial
shipment, however, transshipment can be allowed.
18. INSTALLATION:
Bidder shall be responsible for
installation/demonstration wherever applicable and for after sales service
during the warranty and thereafter. The installation shall be completed within
a week from the date of intimation regarding the arrival of the equipment in
the Institute. A Penalty equivalent to 1% of the value of the goods will be
levied for every week's delay in installation. No sub-contracting will be
allowed for installation/commissioning or maintaining system/ equipment/
instrument during or after warranty period.
19. Installation demonstration has to be arranged by the
supplier free of cost at ARI Pune – 411 004.
20. The equipment is to be guaranteed for trouble free
performance for a minimum period of one year after installation. The defects,
if any, during the guarantee period are to be rectified free of charge by
arranging free replacement wherever necessary. Any governmental levies on
account of the replacement are to be borne by the supplier/agent.
21. DGS&D Registration/enlistment certificate and PAN
No. to be provided along with the bid.
22. Good should not be dispatched until the vender
receives a firm order.
23. Please indicate page No. on your quotation e.g. If the
quotation is containing 25 pages please indicate as
1/25,2/25/3/25………. 25/25.
24. The tenderer’s conditions printed on the tender
or otherwise send along with the tender shall not be binding on ARI.
24.
Decision of Director, ARI is final on the points included or not covered above.
25.
Any dispute related to this tender will be strictly subject to
26.
The Director, ARI, reserves the right to accept or reject the lowest or any or
all tender/s or to split the
order in the
interest of the Institute.
27. The date of delivery should be strictly
adhered to; otherwise the supply order is liable to be cancelled.
27. As time is the essence of the order, the date of
delivery should be strictly adhered to, otherwise The Director ARI reserves the
right to not to accept the delivery in part or full and to claim / recover
liquidated damages at 0.5% per week for delayed supplies beyond scheduled date
of delivery, subject to the maximum of 10% of the total value of the stores
ordered.
28. Force Majerue Clause : If any time during the currency
of the contract, the performance in whole or in part by either party of any
obligation under this contract shall be prevented or delayed by reasons of any
war, hostility, acts of the public enemy, civil commotion, sabotage, fire,
floods, explosions, epidemics quarantine, restrictions, strikes, lockouts, or
acts of God (hereinafter referred as events) then provided notice of the
happening of any such event) is given by either party to other within 40
Page 2 of 7
Agharkar Research Institute,
(An autonomous
hours from the date of occurrence thereof, neither
party shall, by reasons of such event, be entitle to terminate the contract nor
shall either party have claim for damages against the other in respect of such
nonperformance or delay in performance/supply of goods.
29.
The offer should
include the following information and also should be accompanied by the
relevant technical literature.
30. FOB/FOR value including inland freight, packing and
forwarding charges.
31. CIF Mumbai values both by airfreight and sea freight.
Air freight and insurance to be indicated separately in case of direct import.
32. Approx. gross weight and net weight in Kgs. of consignment, including No. of
packages with dimensions in cms.
33. Delivery period
34. Terms and period of warranty
35. Country of origin and port of shipment
36. Banker's name, full address, cable address, telephone
and fax number and e-mail address along with Proforma invoice.
37. Details of services that will be rendered by you as
well as after sale services are to be made clear in the tender
38. Indian Agency commission (which will be paid in Indian
Rupees), if any.
39. The price should be quoted in respective country
currency
40. The description of merchandise should read as
"Name of the equipment"
41. Validity of Proforma invoice/quotation/tender should
be 90 days from date of opening of bid.
42. Please confirm that Service Manual and Instruction
manual of the equipment will be provided with the supply of the goods FREE OF
COST.
43. The supply of spare parts are guaranteed for at least
for a period of 10 years after the supply of the equipment
44. A copy of the latest DGS&D,
45. The tenderer is required to furnish the Permanent
Account Number (PAN) allotted by the Income Tax Department.
46. The import license is covered under OGL policy
2002-2007
47. B.T.N. No. as per Current Indian Custom Tariff, in
case of direct Import offer.
48. CST and BST No. in case of indigenous suppliers.
49. Valid authorization letter from your Principals
covering name and address of the firm responsible for procurement, after sales
service etc.
50. In case of Foreign quote, the basic price should be
indicated excluding custom duty (9.304% custom duty is payable)
51. In case of indigenous items the offer should contain
the basic price and percent excise duty separately, since ARI is exempted from
payment of Excise Duty vide Govt. Notification No.10/97
52. Actual Sales Tax/VAT/Service Tax percentage, if any,
should also be specified.
53. ARI is exempted from payment of octroi duty. Octroi Exemption Certificate will be
issued on demand for outstation suppliers only.
54. List of latest users of the quoted equipment
preferably Govt. funded research laboratories, their addresses, telephone/fax
numbers, date of supply, model etc.
Page 3 of 7
Agharkar Research Institute,
(An autonomous
55. Details of essential spares, maintenance kit.
56. Details of pre-installation requirements (like A/C,
dust-free environment, electrical supply, UPS requirements, floor space, head
room, foundation needed etc.
57. Details of AMC charges after expiry of warranty and
effective for another 3 years shall be stated separately in the bid.
58. Since the procurement is under buy-back of existing
Xerox Machine, the same will be available for inspection as Sr.No.1 –
Microbial Science Division, ARI, Pune and Sr.No.2 – Directors Office,
ARI, Pune, by the Vendor(s) during working hours i.e. from 9.00 a.m. to 5.00
p.m. on Monday to Friday except Saturday, Sunday & Govt. Holidays –
From 15/12/2006 To 04/01/2007.
59. The existing Xerox Machine shall be handed over to the
successful bidder – (1) Strictly on the basis of “AS IS WHERE
IS”; (2) ARI will not provide any help i.e. Labour, transportation,
instruments etc.; (3) The trade-out item shall be handed over only after
completion of all contractual obligations; (4) The successful bidder has to
arrange to collect the said trade out item within fifteen days from the date of
information of the same to him, failing which, the said bidder shall not have
any claim on such trade out item, and the further action towards the disposal
of such trade out item – not collected by the bidder, shall be decided as
per ARI procedure and decision of Director, ARI.
60. Director, ARI, reserves the right not to trade out /
sale the existing Xerox machine mentioned above.
I/we
are agree to abide by all the terms & conditions mentioned above.
Name
& Address of the Firm:
Telephone
No. : Signature
of Tenderer with Seal
Fax
No. : Date:
E-mail
address:
Page 4 of 7
To be typed
on Supplier’s Letter Head
To :
Agharkar Research Institute,
From :
1) Name, address, Tel. &
Fax No.of Supplier:
2) Name of Contact Person:
3) Name, address, Tel. &
Fax No. of Supplier for sending Purchase Order, payment, etc.
(if different from Sr. No. 1) :
|
Sr.No. |
Description |
Qty. |
Rate |
Amount |
|
A |
Name
of product: Model
No.: Make : (For
Technical information please attach separate sheet if required.) |
|
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B |
Basic
Price |
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C |
Less:
Discount if any |
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D |
Discounted
price |
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E |
Add:
Excise duty if applicable (we are exempted from payment of excise duty vide
Govt. Notification No.10/97) |
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F |
Add:
Packing charges if applicable |
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G |
Total
Price: (D + E + F) |
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H |
Add:
@VAT/CST as applicable |
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I |
Add:
Freight charges if applicable |
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J |
Add:
Insurance charges if applicable |
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K |
Add:
Service Tax if applicable |
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L |
Any
other charges (with details) |
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M |
Octroi
charges : Nil, against Octroi Exemption Certificate |
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N |
Total
Amount (D to M) |
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Delivery
period |
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Payment
term (Advance
payment term is not acceptable) |
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Warranty
period if applicable |
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Validity
of quotation |
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Note:
1) Please quote ONE Product/Model only that is best matching with our specifications of each item.
2) Information as per SR.No.s should be filled, if any of information is not provided the quotation
will not be considered. Rates/Taxes/Charges not applicable
should be written as Nil.
3)
Incomplete form will not be considered.
Print/Fill this form in a neat & legible handwriting.
Date: Seal
& Signature of Supplier.
Page 5 of 7
BID FOR BUY-BACK OFFER
To be typed by the bidder on Letter
Head
To :
Agharkar Research Institute,
From :
4) Name, address, Tel. &
Fax No.of Supplier:
5) Name of Contact Person:
6) Name, address, Tel. &
Fax No. of Supplier for sending Purchase Order, payment, etc.
(if different from Sr. No. 1) :
|
Sr. No. |
Description |
Qty. |
Rate |
Amount |
|
A |
Buy-back
of Modi Xerox machine – model 5216 – which was purchased on
30/03/1996 at a cost of Rs.1,15,530/-.
The total output of the machine, as per our record, is 3,86,182
copies. |
1
No. |
|