No. 13/2006-07/NR/
Date
– 03/08/2006
To,
Enclosed as per list (9 )
Sub. : Quotation for
following
Dear sir,
Sealed
quotation/ tender two-bid system are invited from bonfire Indian agent of
foreign suppliers and indigenous manufacturers or their authorized dealers for
the supply, installation, commissioning and satisfactory working demonstration
and training of the following. The Sealed envelope should be dropped in a STORES QUOTATION BOX located in a corridor of
Administration Department of ARI.
|
Sr. No. |
Description |
Qty. |
E.M.D. |
|
1. |
Single Glass vessel fermenter
: Working volume of 2.1-L Accessories to be included with the fermenter : ¨
Agitation motor
control : 50 – 800 rpm ¨
impeller : Rushton, ¨
foam breaker ¨
sparger ¨
pH and DO
electrode ¨
temperature
sensor ¨
cables for
electrodes ¨
air flow meter ¨
peristaltic
pump ¨
air filter : PTFE, 0.2um ¨
air flow meter
: 0 to 10 L/min ¨
silicon tube ¨
condenser :
Stainless steel ¨
data
acquisition software |
1 No. |
Rs. 15,000.00
OR US $ 331.00 For foreign suppliers |
A.
Last
date for submission of Quotation / Tender : 05/09/2006
upto 10 A.M.
B.
Technical
Bid only will be opened on 05/09/2006 at 11.30 A.M. in Committee Room of ARI
C.
Detail
terms & Conditions enclosed.
Yours faithfully,
(P.V.Gosavi)
Section Officer (Stores)
For
Director
Agharkar Research Institute,
(An autonomous
1.
Tenders must be
submitted in the enclosed prescribed form only. All tenderers
must pay the prescribed Earnest Money i.e. bid security, separately for each
equipment by D.D. only, drawn in favour of the
Director, Agharkar Research Institute, payable at Pune only from State Bank of
India or any other Nationalized Bank along with the tender. Tenders for each item should be
submitted separately. Tenders received without the earnest money will not be
considered. Tenders containing more than one equipment
in the same envelope will be rejected.
2.
Successful tenderer should pay a Performance Security Deposit
equivalent to 10% of the total value of the P.O. value in the form of bank
guarantee as per ARI format. The performance security should remain valid for a
period of sixty days beyond /after the date of completion of all contractual
obligations including warranty period. Earnest Money will be refunded to the successful
bidder on receipt of performance security and installation, commissioning &
satisfactory documentation and acceptance of the equipment/goods supplied by
the user /scientist/HOD as per the terms of our purchase order. The Bid
security (EMD) of the unsuccessful bidder will be returned to them within 30
days from the date of placement of supply order/contract. No interest is
payable on EMD.
3.
Failure to
provide bank guarantee by the successful bidder before the prescribed date,
which will be mentioned in our purchase order, would be deemed as
non-acceptance of the offer made by the Institute and it will be cancelled
automatically without any further correspondence. In such cases, the earnest
money shall be forfeited.
4.
Tenders
addressed to Director, ARI, Pune 411 004, are to be submitted in double cover,
in two-bid system. One envelope will contain the technical specifications along
with the demand draft of earnest money and the other envelope should contain
the commercial bid in sealed envelope. The technical bid may cover only the
technical specifications of the equipment as per our enquiry along with
technical leaflets, brochures, catalogues etc. in support of the bid, and the
rest of the points should be covered in the commercial bid. The technical bid and
commercial bid shall be put in another envelope, and properly sealed/pasted
(Stapling will not be accepted). The outer envelope should be super scribed
with Tender No., Name of the equipment and due date.
5.
Fax/e-mail/Telegraphic
tenders will not be accepted.
6.
Only one
rate/price should be quoted for each item of standard and superior quality. If
more than one price/model is quoted, the institute reserve the right to choose
only one model which best fits the specification.
7.
Rates quoted in
the tender should be inclusive of all taxes, and delivery to ARI stores, and
should be valid for 90 days from the date of opening of the Technical bid.
Breakdown details of excise duty, custom duty, octroi in percentages should be shown in the
commercial bid.
8.
Articles should
be promptly delivered to us on receipt of the firm order within the prescribed
delivery period. Delivery of the equipment must be made according the
quantities ordered by the Institute.
9.
The date of
delivery should be strictly adhered to ; otherwise the
supply order is liable to be cancelled.
Page 1 of 6
Agharkar Research Institute,
(An autonomous
10. As time is the essence of this order, the date of
delivery should be strictly adhered to, otherwise The Director ARI reserves the
right to not to accept the delivery in part or full and to claim / recover
liquidated damages at 0.5% per week for delayed supplies beyond scheduled date
of delivery, subject to the maximum of 10% of the total value of the stores
ordered.
11. Further information, if any, required by the
Institute after opening the tender should be furnished by the tenderer immediately on receipt of our letter, in a sealed
envelope.
12. Supply means “Supply, Installation,
Commissioning and satisfactory working/ demonstration of the article and
training”.
13. If the supply of articles either in promptness or in
quality is not satisfactory, the earnest money and security deposit paid by the
tenderer will be forfeited in full at the discretion
of the Director, ARI. The articles, which the tenderer
failed to supply, may be purchased from open market at the tenderer’s
risk and cost.
14. PAYMENT: Payment for imported items will be made by way of an
irrevocable Letter of Credit/Sight Draft established in favour
of the supplier through State Bank of India, Deccan
Gymkhana branch, Pune 411 004, India for the order value, excluding the Agency
commission due to the Indian agents, on receipt of order confirmation. The
letter of credit will be established for 100% of order value.
15.
The letter of credit will be valid for three months. Any amendments and
consequent charges should be borne by the supplier. The Letter of Credit will
be allowed for 21 days between shipment and the negotiation dates for
airfreight shipment. 90 % of payment will be made through L/C or Sight draft on
negotiation at sight and balance 10% shall be released after commissioning,
installation and satisfactory working report from the concerned scientist and
receipt of Bank Guarantee for 10% of order value towards performance security
to be valid for a period of sixty days beyond the date of completion of all
contractual obligations of the supplier including warranty obligations.
16. Payment for Indigenous goods shall be made within 30
days from the date of installation and subject to satisfactory working report
from the concern authority & receipt of Bank Guarantee towards performance
security.
17. All taxes, duties and levies of any kind payable up
to the stage of putting the material in FOB/FOR position shall be borne by the
supplier.
18. All bank charges in connection with letter of
credit/Sight Draft outside
19. Letter of credit will not be allowed for partial
shipment, however, transshipment can be allowed.
20. INSTALLATION:
Bidder shall be responsible for
installation/demonstration wherever applicable and for after sales service
during the warranty and thereafter. The installation shall be completed within
a week from the date of intimation regarding the arrival of the equipment in
the Institute. A Penalty equivalent to 1% of the value of the goods will be
levied for every week's delay in installation. No sub-contracting will be
allowed for installation/commissioning or maintaining system/ equipment/
instrument during or after warranty period.
21. Installation demonstration has to be arranged by the
supplier free of cost at ARI Pune 411 004.
Page 2 of 6
Agharkar Research Institute,
(An autonomous
22. The equipment is to be guaranteed for trouble free
performance for a minimum period of one year after installation. The defects,
if any, during the guarantee period are to be rectified free of charge by
arranging free replacement wherever necessary. Any charges and or governmental
levies on account of the replacement are to be borne by the supplier/agent.
23. DGS&D Registration certificate and PAN No. to be
provided along with the technical bid.
24. Good should not be dispatched until the vender
receives a firm order.
25. Please indicate page No. on your quotation. e.g. If the quotation is containing 25 pages please indicate
as 1/25,2/25/3/25………. 25/25.
26. The tenderer’s
conditions printed on the tender or otherwise sent along with the tender shall
not be binding on ARI.
27. Force Majerue Clause :
- If any time during the currency
of the contract, the performance in whole or in part by either party of any
obligation under this contract shall be prevented or delayed by reasons of any
war, hostility, acts of the public enemy, civil commotion, sabotage, fire,
floods, explosions, epidemics quarantine, restrictions, strikes, lockouts, or
acts of God (hereinafter referred as events ) then provided notice of the
happening of any such event is given by either party to other within 40 hours
from the date of occurrence thereof, neither party shall, by reasons of such event, be entitle to terminate
the contract nor shall either party have claim for damages against the other in
respect of such non-performance or delay in performance/ supply of goods.
28. Decision of Director, ARI is final on the points
included or not covered above.
29. Any dispute related to this tender will be strictly
subject to
30. Tenderers are requested to submit separate bid(s)
(Technical & Commercial) for individual Tender No.
31. The Director, ARI, reserves the right to accept or
reject the lowest or any or all tender/s or to split the order in the interest
of the Institute.
I/We am/are agreeable to abide by all the terms and
conditions mentioned above
Name & address of the firm
Signature of the tenderer
With rubber-stamp
Phone No.
Fax No.
E-mail:
Place:
Date:
Page 3 of 6
Agharkar Research Institute,
(An autonomous
The offer should include the
following information and also should be accompanied by the relevant technical
literature
1.
FOB value
including inland freight, packing and forwarding charges
2.
CIF Mumbai values
both by airfreight and sea freight. Air freight and insurance to be indicated
separately
3.
Approx. gross
weight and net weight in Kgs. of consignment,
including No. of packages with dimensions in cms.
4.
Delivery period
5.
Terms and period
of warranty
6.
Country of
origin and port of shipment
7.
Banker's name,
full address, cable address, telephone and fax number and e-mail address along
with Proforma invoice.
8.
Details of
services that will be rendered by you as well as after sale services are to be
made clear in the tender
9.
Indian Agency
commission (which will be paid in Indian Rupees), if any.
10.
The price should
be quoted in respective country currency
11.
The description
of merchandise should read as "Name of the equipment"
12.
Validity of
Proforma invoice/quotation/tender should be 90 days from the date of opening of
Technical bid.
13.
Please confirm
that Service Manual/Instruction manual of the equipment and price list of
spares will be provided with the supply of the goods FREE OF COST.
14.
The supply of
spare parts are guaranteed for at least for a period of 10 years after the
supply of the equipment
15.
A copy of the
latest DGS&D,
16.
The tenderer is required to furnish the Permanent Account
Number (PAN) allotted by the Income Tax Department.
17.
The import
license is covered under OGL policy 2002-2007
18.
B.T.N. No. as
per Current Indian Custom Tariff in case of direct Import offer.
19.
CST and BST No.
in case of indigenous suppliers.
20.
Valid
authorization letter from your Principals covering name and address of the firm
responsible for sale, maintenance, after sales service etc.
21.
In case of
Foreign quote, For direct import, the basic price should be indicated excluding
custom duty as ARI is exempted from payment of Custom Duty vide Govt.
Notification No. 51/96 except advaloerm
Custom Duty, educational cess etc. as applicable. (9.304% custom duty is
payable)
22.
In case of
indigenous items the offer should contain the basic price and percent excise
duty separately, since ARI is exempted from payment of Excise Duty.
Page 4 of 6
Agharkar Research Institute,
(An autonomous
23.
Actual Sales Tax
/ VAT percentage, if any, should also be specified, since ARI enjoy certain
concessions
24.
ARI is exempted
from payment of octroi duty. Necessary octroi Exemption certificate will be issued on demand for
out station suppliers.
25.
List of latest
users of the quoted equipment preferably Govt. funded research laboratories,
their addresses, telephone/fax numbers, date of supply, model etc.
26.
Details of
essential spares, maintenance kit
27.
Details of
pre-installation requirements (like A/C, dust-free environment, electrical
supply, UPS requirements, floor space, head room, foundation needed etc.
28.
Details of AMC
charges after expiry of warranty and effective for another 3 years shall be
stated separately in the commercial bid.
-----
___________________________________________________________________________
Above all clauses have been
read and complied in commercial bid.
Signature
of the tenderer
With rubber-stamp
Place:
Date:
Page 5 of 6
1) Name, address, Tel. & Fax No. of supplier :
2) Name of Contact Person :
3) Name, address, Tel. & Fax No. of Supplier for sending Purchase Order, Payment, etc.
( if different from Sr. No. 1) :
|
Sr. No. |
Description |
Qty. |
Rate |
Amount |
|
A |
Name of product : Model No. : Make : (For
technical information please attach separate sheet if required.) |
|
|
|
|
B |
Basic Price |
|
|
|
|
C |
Less : Discount if any |
|
|
|
|
D |
Add.: Excise duty if applicable (we are exempted from payment of excise duty vide Govt. Notification No. 10/97) |
|
|
|
|
E |
Add.: Packing charges if applicable |
|
|
|
|
F |
Total Price : (D + E + F) |
|
|
|
|
G |
Add.: @VAT/CST as applicable |
|
|
|
|
H |
Add.: Freight charges if applicable |
|
|
|
|
I |
Add.: Insurance charges if applicable |
|
|
|
|
J |
Add.: Installation charges if applicable |
|
|
|
|
K |
Add.: Service Tax if applicable |
|
|
|
|
L |
Any other charges (with details) |
|
|
|
|
M |
Octroi charges : Nil, against Octroi Exemption Certificate |
|
|
|
|
N |
Total Amount (D to N) |
|
|
|
|
O |
Delivery period |
|
|
|
|
|
Payment term (Advance payment term is not acceptable) |
|
|
|
|
|
Warranty period if applicable |
|
|
|
|
|
Validity of quotation |
|
|
|
Note :
1) Please quote ONE Product/Model only that is best matching with our specifications of each item.
2) If more than one Price/Model is quoted, the institute reserve the right to choose only one model which best fits the specification.
3) Information as per Sr. No.s should be filled, if any information is not provided the quotation will not be considered. Rated/Taxes/Charges not applicable should be written as Nil.
4) Incomplete form will not be considered. Print/Fill this form in a neat & legible handwriting.
Date : Seal & Signature of Supplier.
Page 6 of 6