No. 13/2006-07/NR/ 14 September 2006

To,

Sub. : Quotation for following

Dear Sir,

Sealed quotation/ tender (Single-bid system) are invited from bonafide Indian agents of foreign suppliers and indigenous manufacturers or their authorized dealers for the supply, installation, commissioning and satisfactory working demonstration and training of the following. The Sealed envelope should be dropped in the STORES QUOTATION BOX located in the corridor of Administration section of ARI.

Sr. No.	Description	Qty.	E.M.D.
1.	Flatbed Image Scanner, A3 + size, for Reflective and transparent documents (Transparency, Positive film and negative film)
	Desired Specification: - Operating on 220-240V AC, 50 to 60Hz - Operating Temperature: 5^0C to 35^0C - Scanner type : Flatbed A3+colour image scanner - Document size: 12.2 x 17.2 inches ( 310 x 437mm ) - Sub-scanning method : Movement of the carriage - Optical resolution : 2,400dpi - Output resolution : 50 dpi to 12,800 dpi (in 1 dpi step) - Zoom : 50% to 200% (in 1% step) - Pixel depth : In 16 bit/Pixel, Out 1-16 bit/pixel, 458mm	1 No.	Rs. 8,000
	Desired Scanning Speed : Reflective Document - For LINE ART and GRAYSCALE 1,200dpi 2.7 msec/line, 2400dpi 5.3 msec/line - For COLOUR 1,200dpi 8.0 msec/line, 2,400dpi 16.0 msec/line TRANSPARENCY DOCUMENTS - POSITIVE & NEGATIVE FILM : 16.0 msec/line
	SUPPORTED PLATFORMS USB 1.1: Microsoft® Windows® 98/Me/2000 Professional/XP Home Edition/ XP Professional USB 2.0 HIGH-SPEED Microsoft® Windows® XP Home Edition/XP Professional/2000 Professional IEEE 1394 Microsoft® Windows® Me/2000 Professional/XP Home Edition/XP Professional
	INTERFACE : USB2.0 High –Speed* (standard), IEEE 1394 (standard), minimum warranty 1 years.
2.	Scanner Photo Scanner Resolution : Up to 4800 dpi Bit depth : 48-bit Maximum documents size : 8.5” x 12.3” Preview Scan speed : Up to 6 Sec Scannable media types : Paper (banner, inkjet, photo, plain), envelopes, labels, cards, (greeting, index), 3-D objects, 35-mm slides, and negatives (using transparent materials adapter), iron-on transfer	1 No.

A. Last date for submission of Quotation / Tender : 10/10/2006 upto 10 A.M.

B. Bid will be opened on 10/10/2006 at 11.30 A.M. in Committee Room of ARI

C. Detailed terms & Conditions enclosed.

Yours faithfully,

(P.V.Gosavi)

Section Officer (Stores)

For Director

(To be enclosed with bid duly signed in original)

Maharashtra Association for the Cultivation of Science

Agharkar Research Institute, Agarkar Road, Pune 411 004

(An autonomous Institute of Department of Science and Technology, Govt. of India)

TENDER TERMS AND CONDITIONS

1. Tender must be submitted in the enclosed prescribed form only. All tenderers must pay the prescribed Earnest Money separately by D.D. only, drawn in favour of the Director, Agharkar Research Institute, payable at Pune only from State Bank of India or any other Nationalized Bank along with the quotation/tender. Tenders for each item should be submitted separately. Tenders received without the earnest money will not be considered. Tenders containing more than one equipment in the same envelope will be rejected.

2. Successful tenderer should pay a Performance Security Deposit equivalent to 10% of the total value of the contract/P.O.value in the form of bank guarantee as per ARI format. The performance security should remain valid for a period of sixty days beyond the date of completion of all contractual obligations including warranty obligations i.e. warranty period plus sixty days. Earnest money will be refunded to the successful bidder on receipt of performance security and installation, commissioning & satisfactory documentation and acceptance of the equipment/goods supplied by the user/scientist/HOD as per the terms of our purchase order. The Bid security (EMD) of the unsuccessful bidder will be returned to them within 30 days from the date of placement of supply order/contract No interest is payable on EMD.

3. Failure to provide bank guarantee by the successful bidder before the prescribed date, which will be mentioned in our purchase order, would be deemed as non-acceptance of the offer made by the Institute and it will be cancelled automatically without any further correspondence. In such cases, the earnest money shall be forfeited.

4. Tenders addressed to Director, ARI, Pune 411 004, are to be submitted in sealed cover, along with the demand draft of earnest money. The Bid may cover only the technical specifications of the equipment as per our enquiry along with technical leaflets, brochures, catalogues etc. in support of the bid (Stapling will not be accepted). The outer envelope should be superscribed with Tender No., Name of the commodity and due date.

5. Fax/e-mail/Telegraphic tenders will not be accepted.

6. Only one rate/price should be quoted for each item of standard and superior quality. If more than one price/model is quoted, the Institute reserves the right to choose only one model which best fits the specifications.

7. Rates quoted in the tender should be inclusive of all taxes, and delivery to ARI stores, and should be valid for 90 days. Breakdown details of excise duty, custom duty, and octroi in percentages should be shown in the bid.

8. Articles should be promptly delivered to us on receipt of the firm order within the prescribed delivery period. Delivery of the goods must be made according the quantities ordered by the Institute.

9. Further information, if any, required by the Institute after opening the tender should be furnished by the tenderer immediately on receipt of our letter, in a sealed envelope.

10. Supply means “Supply, Installation, Commissioning and satisfactory working/demonstration of the article and training”.

11. If the supply of articles either in promptness or in quality is not satisfactory the earnest money and performance security deposit paid by the tenderer will be forfeited in full. At the discretion of the Director, ARI, the articles, which the tenderer failed to supply, may be purchased from open market at the tenderer’s risk and cost.

12. PAYMENT: Payment for imported items will be made by way of an irrevocable Letter of Credit/Sight Draft established in favour of the supplier through State Bank of India, Deccan Gymkhana branch, Pune 411 004, India for the order value, excluding the Agency commission due to the Indian agents, on receipt of order confirmation. The Letter of Credit will be established for 100% of order value.

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Maharashtra Association for the Cultivation of Science

Agharkar Research Institute, Agarkar Road, Pune 411 004

(An autonomous Institute of Department of Science and Technology, Govt. of India)

13. The letter of credit will be valid for three months. Any amendments and consequent charges should be borne by the supplier. The Letter of Credit will be allowed for 21 days between shipment and the negotiation dates for airfreight shipment. 90 % of payment will be made through L/C or Sight Draft on negotiation at sight and balance 10% shall be released after commissioning, installation and satisfactory working report from the concerned scientist and receipt of Bank Guarantee for 10% of order value towards performance security.

14. Payment for Indigenious goods shall be made within 30 days from the date of installation and satisfactory working report from concern authority & receipt of Bank Guarantee towards performance security.

15. All taxes, duties and levies of any kind payable up to the stage of putting the material in FOB/FOR ARI, Pune position shall be borne by the supplier.

16. All bank charges in connection with letter of credit/Sight Draft outside India will be to the supplier's account.

17. Letter of credit will not be allowed for partial shipment, however, transshipment can be allowed.

18. INSTALLATION: Bidder shall be responsible for installation/demonstration wherever applicable and for after sales service during the warranty and thereafter. The installation shall be completed within a week from the date of intimation regarding the arrival of the equipment in the Institute. A Penalty equivalent to 1% of the value of the goods will be levied for every week's delay in installation. No sub-contracting will be allowed for installation/commissioning or maintaining system/ equipment/ instrument during or after warranty period.

19. Installation demonstration has to be arranged by the supplier free of cost at ARI Pune – 411 004.

20. The equipment is to be guaranteed for trouble free performance for a minimum period of one year after installation. The defects, if any, during the guarantee period are to be rectified free of charge by arranging free replacement wherever necessary. Any governmental levies on account of the replacement are to be borne by the supplier/agent.

21. DGS&D Registration/enlistment certificate and PAN No. to be provided along with the bid.

22. Good should not be dispatched until the vender receives a firm order.

23. Please indicate page No. on your quotation e.g. If the quotation is containing 25 pages please indicate as 1/25,2/25/3/25………. 25/25.

24. The tenderer’s conditions printed on the tender or otherwise send along with the tender shall not be binding on ARI.

25. Decision of Director, ARI is final on the points included or not covered above.

26. Any dispute related to this tender will be strictly subject to Pune, India Jurisdiction only.

27. The Director, ARI, reserves the right to accept or reject the lowest or any or all tender/s or to split the

order in the interest of the Institute.

28. The date of delivery should be strictly adhered to; otherwise the supply order is liable to be cancelled.

29. As time is the essence of the order, the date of delivery should be strictly adhered to, otherwise The Director ARI

reserves the right to not to accept the delivery in part or full and to claim / recover liquidated damages at 0.5% per

week for delayed supplies beyond scheduled date of delivery, subject to the maximum of 10% of the total value of

the stores ordered.

30. Force Majerue Clause : If any time during the currency of the contract, the performance in whole or in part by

either party of any obligation under this contract shall be prevented or delayed by reasons of any war, hostility,

acts of the public enemy, civil commotion, sabotage, fire, floods, explosions, epidemics quarantine, restrictions,

strikes, lockouts, or acts of God (hereinafter referred as events) then provided notice of the happening of any such

event) is given by either party to other within 40

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Maharashtra Association for the Cultivation of Science

Agharkar Research Institute, Agarkar Road, Pune 411 004

(An autonomous Institute of Department of Science and Technology, Govt. of India)

hours from the date of occurrence thereof, neither party shall, by reasons of such event, be entitle to terminate the contract nor shall either party have claim for damages against the other in respect of such nonperformance or delay in performance/supply of goods.

31. The offer should include the following information and also should be accompanied by the relevant technical literature.
32. FOB/FOR value including inland freight, packing and forwarding charges.
33. CIF Mumbai values both by airfreight and sea freight. Air freight and insurance to be indicated separately in case of direct import.
34. Approx. gross weight and net weight in Kgs. of consignment, including No. of packages with dimensions in cms.
35. Delivery period
36. Terms and period of warranty
37. Country of origin and port of shipment
38. Banker's name, full address, cable address, telephone and fax number, swift code and e-mail address along with Proforma invoice.
39. Details of services that will be rendered by you as well as after sale services are to be made clear in the tender
40. Indian Agency commission (which will be paid in Indian Rupees), if any.
41. The price should be quoted in respective country currency
42. The description of merchandise should read as "Name of the equipment"
43. Validity of Proforma invoice/quotation/tender should be 90 days from date of opening of bid.
44. Please confirm that Service Manual and Instruction manual of the equipment will be provided with the supply of the goods FREE OF COST.
45. The supply of spare parts are guaranteed for at least for a period of 10 years after the supply of the equipment
46. A copy of the latest DGS&D, New Delhi, registration/enlistment certificate under the compulsory Scheme of Ministry of Finance regarding the registration of Indian agent of foreign supplier
47. The tenderer is required to furnish the Permanent Account Number (PAN) allotted by the Income Tax Department.
48. The import license is covered under OGL policy 2002-2007
49. B.T.N. No. as per Current Indian Custom Tariff, in case of direct Import offer.
50. CST and BST No. in case of indigenous suppliers.
51. Valid authorization letter from your Principals covering name and address of the firm responsible for procurement, after sales service etc.
52. In case of Foreign quote, the basic price should be indicated excluding custom duty (9.304% custom duty is payable)
53. In case of indigenous items the offer should contain the basic price and percent excise duty separately, since ARI is exempted from payment of Excise Duty vide Govt. Notification No.10/97
54. Actual Sales Tax/VAT/Service Tax percentage, if any, should also be specified.
55. ARI is exempted from payment of octroi duty. Octroi Exemption Certificate will be issued on demand for outstation suppliers only.
56. List of latest users of the quoted equipment preferably Govt. funded research laboratories, their addresses, telephone/fax numbers, date of supply, model etc.

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Maharashtra Association for the Cultivation of Science

Agharkar Research Institute, Agarkar Road, Pune 411 004

(An autonomous Institute of Department of Science and Technology, Govt. of India)

57. Details of essential spares, maintenance kit.
58. Details of pre-installation requirements (like A/C, dust-free environment, electrical supply, UPS requirements, floor space, head room, foundation needed etc.
59. Details of AMC charges after expiry of warranty and effective for another 3 years shall be stated separately in the bid.

I/we are agree to abide by all the terms & conditions mentioned above.

Name & Address of the Firm:

Telephone No. : Signature of Tenderer with Seal

Fax No. : Date:

E-mail address:

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To be typed on Supplier’s Letter Head

To : Agharkar Research Institute, G.G. Agarkar Road, PUNE – 411 004

From :

1) Name, address, Tel. & Fax No.of Supplier:

2) Name of Contact Person:

3) Name, address, Tel. & Fax No. of Supplier for sending Purchase Order, payment, etc.

(if different from Sr. No. 1) :

Sr.No.	Description	Qty.	Rate	Amount
A	Name of product: Model No.: Make : (For Technical information please attach separate sheet if required.)
B	Basic Price
C	Less: Discount if any
D	Discounted price
E	Add: Excise duty if applicable (we are exempted from payment of excise duty vide Govt. Notification No.10/97)
F	Add: Packing charges if applicable
G	Total Price: (D + E + F)
H	Add: @VAT/CST as applicable
I	Add: Freight charges if applicable
J	Add: Insurance charges if applicable
K	Add: Service Tax if applicable
L	Any other charges (with details)
M	Octroi charges : Nil, against Octroi Exemption Certificate
N	Total Amount (D to M)
	Delivery period
	Payment term (Advance payment term is not acceptable)
	Warranty period if applicable
	Validity of quotation

Note:

1) Please quote ONE Product/Model only that is best matching with our specifications of each item.

2) Information as per SR.No.s should be filled, if any of information is not provided the quotation

will not be considered. Rates/Taxes/Charges not applicable should be written as Nil.

3) Incomplete form will not be considered. Print/Fill this form in a neat & legible handwriting.

Date: